Board of Directors Roles and Responsibilities

All Board of Directors (BoD) Members

  1. Provide monthly updates on current and planned activities (contribute to BoD agenda)
  2. Actively participate in all applicable Board discussions and decision making
  3. Execute assigned action items as determined by the Board
  4. Attend 7 of 11 chapter events and 7 of 12 BoD meetings
  5. Train on designated backup role, & act as resource when needed
  6. Create related website and newsletter content and updates as needed
  7. Prepare a report for the Annual General Meeting (AGM) with information specific to the BoD Members accountabilities. This will become part of the President’s consolidated AGM report
  8. Regularly update online documentation for your position, & transition to your successor
  9. Assist in chapter event coordination

​President

  1. Establish and communicate chapter vision, mission and strategy for achievement
  2. Provide leadership to the Board of Directors of the local chapter
  3. Ensure compliance with IIBA® and Chapter policies and bylaws
  4. Establish and maintain chapter policies and customs
  5. Chair monthly BOD meetings
  6. Kick-off monthly chapter meetings
  7. Charter nomination committee of Non-Board Members and oversee chapter elections
  8. Direct corporate and academic outreach initiatives
  9. Keep the Board’s activities focused on the organization’s mission
  10. Act as one of the signing officers for disbursements checks and other official documents
  11. Participate in monthly IIBA Region call (800) 747-5150  5946571#  2nd Monday monthly
  12. Lead strategy for attracting sponsors to the chapter and ensure execution on that strategy
  13. Work with Treasurer to ensure adherence to the approved budget for the chapter and give direction on actions to take if the chapter does not remain on-budget
  14. Keep National IIBA up to date with changes to the local chapter

President-Elect

  1. Assist the President with implementing the chapter’s current strategy for achievement
  2. Provide leadership to the Board of Directors in the absence of the President
  3. Evaluate chapter board performance and forms strategic plans for growth
  4. Prepare the Annual General Meeting consolidated report with input from entire BOD
  5. Recruit chapter Board Members and committee volunteers
  6. Maintain involvement with IIBA® international through participation in regional forums, Chapter Growth Committee and other meetings as needed
  7. Participate in monthly IIBA Region call (800) 747-5150  5946571#  2nd Monday monthly

Past Chapter President

  1. Oversee the transition of President and President-Elect, provide mentoring and guidance for achievement in the role as President
  2. Provide leadership to new members of the Board of Directors of the local chapter

Treasurer

  1. Manage the accounting of funds for the organization, including all income and expenses
    1. Track and reimburse approved expenses incurred on behalf of the chapter
    2. Purchase gift cards for speakers/presenters
    3. Keep full and accurate accounts of all organizational receipts and disbursements
    4. Maintain chapter bank account and PayPal account
    5. Provide regular reports to the Board on the financial state of the organization, including actuals vs. budget. At a minimum, provide quarterly report
    6. Deposit cash collected at paid events
    7. Pay bills/invoices
  2. Ensure compliance with local and corporate fiduciary responsibilities
  3. File necessary financial reports, tax reports and audits
  4. Act as signing officer with the President for checks and other documents
  5. Prepare annual chapter budget with input from Board members
  6. Check the PO Box for mail

 Secretary - works with Treasurer

  1. Maintain schedule of monthly Board Member meeting invites in Google Calendar
  2. Prepare and distribute link to Next Chapter Board meeting agenda
  3. Prepare and distribute link to Chapter Board meeting minutes
  4. Prepare and distribute meeting agenda and minutes for the Annual General Meeting

VP Communications

  1. Support the chapter's gross communications needs
  2. Check the chapter Gmail account at least 3 times per week, forward messages to the appropriate BOD member
  3. Prepare for chapter and BOD meetings
    1. Ensure that meeting facilities are scheduled through each month before the BOD meeting
    2. Ensure food is ordered three days prior to luncheon meetings
  4. Recruit chapter liaison members including Organization/Corporate

  Chapter Liaisons - works with VP Communications

  1. Support the chapter's gross communications needs
  2. Lead community outreach within your organization, promote chapter events and encourage membership with IIBA and the IIBA Austin Chapter
  3. Pursue and develop alliances and partnerships with other organizations, agencies, businesses and individuals
  4. Develop relationships with other IIBA® chapters

VP Membership

  1. Maintain chapter membership attendance records, including providing counts of member and non-member attendees to aid the Treasurer in meeting dues reconciliation
  2. Notify chapter members when their membership is due for renewal
  3. Create and email receipts for new and renewal memberships
  4. Maintain the full roster of active members in Google Docs, kept up to date with expiration dates, such that the VP of Marketing can reference it as needed for membership outreach
  5. Ensure that Board member or volunteer is available to manage monthly meeting registration
  6. Respond to membership inquiries submitted through the website (or through other channels)

 Membership Recruiters - works with VP Membership

  1. Prepare name badges and sign-in sheets for Chapter events
  2. Greet, check in, and collect meeting/lunch fees from attendees at Chapter events
  3. Maintain chapter meeting attendance records
  4. Create and provide meeting fee receipts when requested

VP Marketing

  1. Establish and maintain relationships with businesses that would sponsor the chapter
  2. Maintain sponsorship records and a list of companies previously approached (contacts log) and ensure that chapter commitments to sponsors are completed
  3. Create and publish the monthly newsletter
  4. Create and publish special sponsored email communications
  5. Update new and renewing members to the appropriate emailing list
  6. Update new contacts to receive chapter communications through mailing list

  Social Media Manager - works with VP Marketing

  1. Promote events on Linkedin (email blasts - announce registration, thank speaker)
  2. Promote events on Twitter (announce speaker and registration and thank speaker)
  3. Post interesting BA links, BA articles, IIBA discussions to Linkedin and Twitter
  4.  Acquire permission to text members and manage text messages for chapter events
  5. Manage Linkedin Group Discussions
  6. Manage Linkedin Membership requests
  7. Manage twitter account, update and follow chapter speakers

Webmaster - works with VP Marketing

  1. Maintain monthly event pages on chapter website and other sites (e.g., Meetup)
    1. Create and update meeting events
    2. Upload any Speaker Presentations (or links) and add download link to website.
  2. Maintain changes to business partner web-pages and updates to sponsorship logos
  3. Maintain account administration details for all technology used by the Austin Chapter (LinkedIn, Joomla, Constant Contact, PayPal, Google, Twitter, Email Accounts, etc.)
  4. Suggests further leverage of web and related technologies
  5. Other posts and process as requested
  6. Provide support to technology users on chapter applications

VP Professional Development

  1. Provide oversight of all event planning activities, maintaining a schedule for the next 90 days
  2. Recommend topics for chapter meetings (presentation, open forum, discussion topic)  
  3. For guest speakers, prepare thank-you notes, gift cards
  4. Provide leadership to member driven CBAP Study Groups
  5. Provide leadership to volunteer event planners
  6. Negotiate and plan training opportunities for members under beneficial terms
  7. Identify new offerings, services and programs of value to members
  8. Confirm final arrangements with speakers prior to event (provide them with a primary and backup point of contact)

 BADD Chair- works with VP Professional Development

  1. Recruit & schedule speakers for chapter meetings & Annual ATX BADD Event
  2. Provide presentation details, speaker bio/picture to Webmaster for Website
  3. Provide presentation details, speaker bio/picture to Marketing for Newsletter
  4. Provide ATX BADD budget to Treasurer and ensure adherence
  5. Coordinate facilities for ATX BADD event
  6. Recruit and coordinate volunteers to help prepare for and execute ATX BADD